Legal & Accounting IT • Client Confidentiality • Kansas
IT Support for Kansas Law Firms & Accounting Practices
Client confidentiality is a professional obligation. The technical side is ours.
Your professional duty to protect client information doesn't pause because the IT was someone else's job. For attorneys it runs through the rules of professional conduct. For tax preparers, federal law requires a written information security plan — and most firms don't have one.
CK Technologies supports law firms and accounting practices across Western and Central Kansas with the technical controls those obligations depend on, and with uptime that holds through filing deadlines and trial preparation.
✓ Confidentiality controls ✓ Deadline-season uptime ✓ Local Kansas team
What You Get
- Encrypted devices and transfer — protection for client files at rest and in motion
- Access controls — individual accounts, permissions by matter or client
- Document management support — for the systems your practice already runs
- Deadline-season reliability — uptime when the calendar won't move
"They are incredibly fast, easy to work with, and have a unique ability to explain technical issues in plain language."
Karen G. — Sebelius & Griffiths LLP — Legal
What Goes Wrong in Professional Practice IT
The failure modes we see most often in Kansas law firms and accounting practices.
No Written Information Security Plan
Every paid tax preparer is required by federal law to maintain one. Most firms have never written it, and many first learn about the requirement from their insurer or during a renewal.
Client Files Sent Over Unsecured Email
Attaching a return or a client document to ordinary email exposes it in transit. Secure transfer takes minutes to set up and eliminates a risk that's otherwise present in every message.
Downtime During Deadline Season
Tax season and filing deadlines don't move. An outage in early April costs far more than the same outage in September, and it can't be made up later.
Shared Logins Across the Practice
When staff share credentials, you lose any record of who accessed which client file. That matters for confidentiality obligations and it matters after an incident.
Document Management Running Unsupported
NetDocuments, iManage, Clio, and practice-management platforms depend on infrastructure underneath them. When performance degrades, the software gets blamed and the real cause goes unaddressed.
Backups Nobody Has Tested
Client files, work product, and matter history are the practice. Having a backup and having a verified restore are different things, and the difference only surfaces at the worst moment.
Confidentiality, the IRS WISP, and Your Systems
Attorneys operate under a professional duty to make reasonable efforts to protect client information. Accountants and tax preparers operate under a federal requirement to maintain a written information security plan under IRS Publication 4557. Both obligations are yours — but both depend heavily on technical controls.
We build and maintain that technical layer: encryption, access control, secure transfer, logging, and tested recovery. We also document the work, so when your insurer, your board, or a client asks what protections are in place, there's an answer on file.
If your practice prepares tax returns and doesn't yet have a written plan, that's worth addressing. We can't write your policies for you — but we can implement and document the technical safeguards a plan is built around.
Technical safeguards we implement:
- Encryption at rest — full-disk on workstations, laptops, and servers
- Secure file transfer — so client documents don't travel by plain email
- Access control — individual accounts with permissions by role or matter
- Multi-factor authentication — on email and remote access
- Audit logging — a record of who accessed which files and when
- Tested backups — verified restores of client files and work product
Every paid tax preparer is required to have a written information security plan. If yours doesn't, you're not unusual — but it's worth fixing before someone asks to see it.
How We Onboard a Practice
1
Environment & Risk Review
We map where client information lives — workstations, servers, document management, email, mobile devices — and identify where safeguards are missing or unverified.
2
Safeguards Implementation
We close gaps in priority order and set up secure transfer, encryption, and access controls, scheduled well clear of filing deadlines and trial dates.
3
Ongoing Management
We monitor, patch, verify restores, and keep documentation current — so your protections hold and you can demonstrate them when asked.
Who We Support
- Law firms of two to fifty attorneys
- CPA and accounting practices
- Tax preparation firms
- Title companies and closing offices
- Financial planning and wealth management
- Insurance agencies handling client data
Common reasons firms call us
- You need a written information security plan and don't have one
- Client documents are moving by unsecured email
- Systems slowed down and nobody can say why
- An insurance renewal asked security questions you couldn't answer
- You can't risk downtime during filing season
Common Questions
Do we really need a written information security plan?
If your firm prepares tax returns for compensation, federal law requires one under IRS Publication 4557. Many practices are unaware of the requirement until an insurer or a client asks. The plan itself is your firm's document, covering policies and procedures — but the technical safeguards it describes are what we build and maintain.
Can you support our document management system?
Yes. We support the infrastructure that platforms like NetDocuments, iManage, Clio, and practice-management software run on — servers, workstations, network, and backups — and we coordinate with the vendor when an issue sits on their side. A large share of "the software is slow" turns out to be infrastructure.
How do you handle client file confidentiality?
With technical controls: encryption at rest and in transit, individual accounts rather than shared logins, permissions scoped by role or matter, and audit logging so access is attributable. Your professional obligations remain yours — our role is making sure the systems actually support them.
Can you schedule work around filing deadlines?
Yes, and we plan for it. Tax season and court deadlines are fixed, so significant work gets scheduled well clear of them. During peak periods we hold changes to what's necessary and keep support responsive.
How much does IT support cost for a law or accounting firm?
We charge a flat monthly rate per user, so costs stay predictable across the year rather than spiking with your workload. Pricing depends on your number of users, devices, and the safeguards your practice requires. Visit our pricing page for details.
What areas of Kansas do you serve?
We support law firms and accounting practices throughout Western and Central Kansas — including Hays, Salina, Colby, Great Bend, Dodge City, Russell, WaKeeney, and surrounding communities within 120 miles of Hays. Remote support extends statewide.
IT That Protects Client Information
If you're not confident your client data is protected, let's find out where you stand.
No pressure — a free 15-minute call to confirm fit and discuss next steps.